Coaches FAQs & Checklists

Important Tasks and Information for all Coaches

If you have any questions about any aspect of coaching and you can't find the answers here, please contact the Coaches Lead here.

Some of the task below may be delegated to Team Secretaries, depending on individual team preferences.

Coaching Checklists

Regular Tasks

Team Contacts

Keep your contact details up to date on the club website and ask any new team contacts to register as per the instructions here.

Player Registrations

Work with the Registration Secretary to make sure everyone in your squad is registered with the League on the FA Player Registration System managed in the FA Club portal. All players must be registered and approved by the League to participate in League governed fixtures.

Fixtures

View your fixtures on Full-Time and check regularly for any additions and changes.

Result text contact details

Inform the league, if the contact details for the text recipient changes.

Laws and Rules

Keep up to date on the following...

Westriding FA FAQs FA Discipline Guide
Weekly Tasks

Check fixture and opponent contact details

Send (or follow-up) fixture details – location, time etc. inc. footwear requirements (if 3G)

Check no kit clash

Arrange referee

Postponement in advance if necessary

Check team equipment is readily available and in good condition e.g. footballs, warm up equipment, first aid kit etc

Check you have an up to date squad list

Safeguarding Requirement: After every training session you MUST complete the attendance record on FA Events platform here. Instructions on how to do that can be found here

Pre Match Day Tasks

For Home matches, the FA stipulates that 'all HOME teams are required to complete the Pre-Event Information Sheet here and send a completed copy to the traveling (AWAY) team prior to the fixture. It is incumbent on the HOME team to ensure that potential risks are mitigated prior to match day'.

FA Match Day tasks to complete before match day - see these guides here.

Match Day Tasks

Carry out ground risk assessment & pitch inspection etc.

Manage any postponement on match day.

Check Respect requirements are met – barriers etc.

Check Player eligibility - Check squad list.

Pay the referee at the rate set here.You'll need to get a receipt using this template here

Complete after match tasks.

After Match Tasks

Submitting Results & Reports

There are strict rules set by the League for submitting results and fines of £25 are issued to the club for each failure to comply. For the Harrogate & District Junior League the following instructions from the league rules section 21.a must be completed each time:

  • The Harrogate & District Junior Football League must receive within 3 days of the date played, the result of each Competition Match via the FA Full Time Reporting System as per these instruction here.
  • The Home Team Manager shall SMS Text the result of each match to the FA Full-Time System by 20:00 hours on the day of the match or in the case of a mid-week fixture by 21:00 hours.
  • Within three days of the match (i.e., Wednesday evening for a Sunday match), each team manager/administrator will update their players’ statistics on the FA Full-Time System. This information will be used to check the eligibility of players to play in the various cup semi-finals and finals and also any possible “play-off” games.
  • Also within 3 days of the match, each team manager/administrator will enter into Full Time the referee markings required by Rule 23H, and any other information required by the Competition.
  • Within 3 days of a home match, the Team Float Manager must upload the referee's fee receipt to ExpensePlus here.
  • Safeguarding Requirement: After every training session you MUST complete the attendance record on FA Events platform here. Instructions on how to do that can be found here.

Coaching Regulations and Websites

Key Websites
FA Full Time FA Whole Game FA Events Manager Harrogate & District JFL
Regulations and Guidelines
FA Youth Football Guide FA Respect Code of Conduct Safeguarding Ratios West Riding FA Coaches Docs FA Discipline Guides FA Discipline Guides H&DJL Rules Dealing with Challenging Behaviour
Role Qualifications

Each role description in this document here has details of the required qualifications that must be held prior to operating in that role. All courses will be paid for by the club. A summary of all roles and required qualification can be viewed below.

View Summary of Qualifications

CPD (Continuous Professional Development)

Nidd United encourages Coaches to improve and develop. To that aim the club will seek to support its Coaches to further develop and gain more qualifications especially FA Level 2 coaching certificate. Where funds allow and subject to committee approval the club will normally pay 100% of fees for a Coach to gain further qualifications. Nidd United may ask the Coach to remain coaching at the club for a minimum of one year following the financial support and recoup any support should the Coach leave within 12 months.

Coaches FAQs

How do we order equipment for our team?

If you have any equipment requirements, balls, bibs, poles etc, please put in a request with the details using the online form below. This will be reviewed by the Equipment Secretary (post not currently filled so the Chair will review for now) who will be in contact with you to confirm your requirements.

Order Team Equipment Here
How do we order new goal posts?

If you need new goal posts, then you'll need to let the Equipment Secretary & Treasurer know first as these are a high price item. Please check what size goals you need here and then get a quote from this website here for a pair of FORZA ALU60 posts at the size you need. Once the Treasurer has authorised the spend, you'll need to call the Net World Sports on 01691 683807 to place the order and arrange delivery. Please ask them to email the invoice to treasurer@niddunited.co.uk. The goals will need assembling when they arrive, so it's a great opportunity for you to get parent helpers involved in setting them up.

How do our players order Match Kits?

All instructions on how to order both un-sponsored and sponsored team kit is available on this page of the website here. Please ask the parents to read it carefully.

I'm a new coach, what do I need to do when I join the club?

It's great to have you on board! Please make sure you've read through the information in the Volunteer Zone

I'm an existing coach or volunteer, what do I need to do each year to stay up to date?
 

Before the start of each new season, please fresh yourself with the information in the Volunteer Handbook.

How much should we pay referees?

We pay the home game fees at the rate set by the league rules in the season.

You'll need to get a recept from the referee for the cash you pay them, as per these instructions in the Volunteer Handbook

How do we claim back expenses we've incurred?

Out-of-pocket expenses can only be claimed back if you have been given an ExpensePlus account and have followed the Expenses & Purchasing Policy here. Please contact the club Treasurer if you think you need to claim expenses.

What clothing will the club provide for coaches?

All coaches will be provided with a Club branded Coaches Jacket and polo top when they join the club. Please speak to the Coaches Lead about how to get yours.

How do we find a sponsor for our team?

We encourage all teams to seek sponsors for the team and club. Please share this page on our website with potential sponsors. It has all the information they need including a Sponsor's Pack that can be downloaded.

Can we run a tuck shop to make money for our team?

Yes, but there are some simple rules around this. The club is not responsible for any cash collected, unless it is paid into the bank. If it is paid into the bank, it will be put into a ring fenced fund for your team. If you would like to operate a card machine, you can do if authorised by the Treasurer. Teams must not open their own bank accounts

Can we organise Nidd United training and friendly matches in the summer break?

No - once the season closes, we are not insured to do this as a club until the season opens again in September.

Can we organise private training sessions??

Not as an official Nidd Coach. If you have your own training school, you must make it very clearly understood to those attending that it is your own personal venture and Nidd United are not responsible in any way for such training.